Privacy Policy

Last updated: 1 May 2025

MechaBattle Media Pty Ltd ("MechaBattle", "we", "us", or "our") operates the website mechabattle.xyz. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website or participate in our tournaments and community activities.

We are committed to complying with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs) contained therein. By using our website, you consent to the practices described in this policy.

1. Who We Are

MechaBattle Media Pty Ltd is an Australian company (ABN 47 123 456 789) registered in New South Wales. Our registered address is Level 5, 1 Market Street, Sydney NSW 2000, Australia. You can contact us at [email protected].

2. Information We Collect

We may collect the following categories of personal information:

• Contact information: name, email address, and any other details you provide when submitting our contact form or subscribing to our newsletter.
• Tournament registration data: gamer tag, team name, email address, and team composition details provided when registering for a tournament.
• Usage data: IP address, browser type, operating system, pages visited, time spent on pages, and referring URLs, collected automatically via server logs and analytics tools.
• Cookie data: information stored in cookies and similar technologies as described in our Cookie Policy.

We do not knowingly collect personal information from children under the age of 13. If you believe we have inadvertently collected such information, please contact us immediately.

3. How We Use Your Information

We use the personal information we collect for the following purposes:

• To respond to your enquiries and provide customer support.
• To process and manage tournament registrations and communicate event details.
• To send you our newsletter and updates about game reviews and tournaments, where you have subscribed.
• To improve and personalise your experience on mechabattle.xyz.
• To analyse website traffic and usage patterns to enhance our content and services.
• To comply with our legal obligations under Australian law.

4. Legal Basis for Processing

We process your personal information on the following grounds:

• Consent: where you have given us explicit consent, such as subscribing to our newsletter.
• Contractual necessity: where processing is necessary to fulfil our obligations to you, such as tournament registration.
• Legitimate interests: where processing is necessary for our legitimate business interests, such as improving our website, provided these interests are not overridden by your rights.
• Legal obligation: where we are required to process your information to comply with applicable law.

5. Disclosure of Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following limited circumstances:

• Service providers: trusted third-party service providers who assist us in operating our website and conducting our business (e.g., email delivery services, analytics providers), subject to confidentiality obligations.
• Legal requirements: where disclosure is required by law, court order, or government authority.
• Business transfers: in the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

6. Data Retention

We retain your personal information for as long as necessary to fulfil the purposes outlined in this policy, unless a longer retention period is required or permitted by law. Newsletter subscribers' data is retained until you unsubscribe. Tournament registration data is retained for up to 24 months following the conclusion of the relevant event.

7. Security

We implement reasonable technical and organisational measures to protect your personal information against unauthorised access, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

8. Your Rights

Under the Australian Privacy Principles, you have the right to:

• Access the personal information we hold about you.
• Request correction of inaccurate or incomplete personal information.
• Withdraw consent to processing where consent is the legal basis.
• Lodge a complaint with the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.

To exercise any of these rights, please contact us at [email protected]. We will respond within 30 days.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those websites and encourage you to review their privacy policies before providing any personal information.

10. Cookies

We use cookies and similar tracking technologies on mechabattle.xyz. For full details of the cookies we use and how to manage them, please refer to our Cookie Policy.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting a notice on our website. The date at the top of this policy indicates when it was last revised. Your continued use of mechabattle.xyz after any changes constitutes your acceptance of the updated policy.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us:

• Email: [email protected]
• Mail: MechaBattle Media Pty Ltd, Level 5, 1 Market Street, Sydney NSW 2000, Australia